Rules And Regulations For Operation Of Pierce After-School Programs And Deree Athletic Club

2020-2021 School Year

After-School Programs begin at the end of the morning program (3:30 p.m.) and end at 5:00 p.m. Classes begin on Wednesday, September 7, 2020 and end in mid-May 2021 (date to be announced in a timely manner). After-school athletics programs are operated by the Deree College Athletic Club.

CONTACT

After-School Program Secretary:
Tel. 2106009800 ext. 1074, E-mail: [email protected]. Contact Form 

REGISTRATION

Registration is completed electronically (Registration Form) by the end of September. Anyone who does not register in time may apply after the After-School Program has begun operating, provided there are spaces available. For registrations that take place after the end of September, a proportional charge of 20% on the original fee is applied. There is a 50% discount on the second activity with the lower fee.

In the event that a student wishes to try out a sports activity, he/she is given the opportunity to do so until September 30th. After this date, the student will have to decide on his/her after-school activity and complete the registration form electronically.

Participation in Athletics Activities requires the submission of a Medical Certificate during the first week of the program. Please note that the Health Form that is submitted for the morning program does not fulfill the requirement for participation in these activities.

TUITION FEES & PAYMENT

The annual fees for after-school programs are available here. The total amount of tuition fees is due upon registration at the beginning of the program.

Payment for After-School Athletics Programs can be made either by direct deposit into the Deree College Athletic Club account (ALPHA BANK IBAN: GR34 0140 4290 4290 0200 2003 006, NATIONAL BANK OF GREECE IBAN: GR49 011018000000 180 001 10454), or by credit card, or in cash at the Pierce Cashier’s Office. Please scan and send the bank deposit slip to [email protected], noting the sport selected and the student’s code in the Reason space.

Payment for After-School Educational Programs (e.g. B Lyceum supplementary classes, IB DP Foundation Year) should be made to the Pierce account along with the payment for the morning program, according to the payment deadlines already in effect.

There is no charge for After-School Clubs and Academies.

DISCONTINUATION OF ATTENDANCE AT AFTER-SCHOOL ACTIVITY & REFUND POLICY

In the event of discontinuation of attendance in any after-school program, Parents must immediately declare this in writing to the After-School Program Secretary via email, including the student’s full name and code, the program that is being discontinued and the reason for the discontinuation.

If discontinuation of an Athletics Activity is declared by September 30th, the entire fee is refunded. After the end of September, the amount proportional to the remaining time period until the end of the 8-month program, minus 20% of the original fee, is refunded.

If discontinuation of an Educational Program is declared during the first month of classes, the entire fee is refunded. After the end of the first month of classes, the fee is not refunded nor is there a proportional charge.

Refunds are made either into an account provided in the discontinuation notice by the Parent (with IBAN number) or is credited to the student’s school tuition fees.

CHANGE OF ACTIVITY / CHANGE OF DAY OF PARTICIPATION IN AN ACTIVITY

Anyone who wishes to make any change in an after-school activity must communicate via email with the After-School Program Secretary. Changes in sports activities may be made by September 30th. After this date, changes are accepted by communicating with the Deree Athletic Club and if there is availability in the new sports activity. In the event that there is a change (addition or subtraction) in the days of a student’s participation in an activity, the Parent must first notify [email protected]. The same policy is in effect in the event of a change in school bus or, generally, in mode of departure.

STUDENT DEPARTURE AT 5:00 p.m.

Students who have a permanent exit pass may leave the campus at 5:00 p.m. by showing this pass to the staff at the Main Gate of the College.

Students who have declared that they will be using an after-school bus on their after-school program registration form must board the specific bus they have declared. The after-school buses depart at 5:10 p.m.

Students who, in special circumstances, need to leave campus on their own and do not have a permanent exit pass must report to the After-School Program Secretary by 5:00 p.m. to get a temporary exit pass. In this case, there must have been a prior email from the Parent at [email protected].

NOTIFICATION OF ABSENCE BY SMS

In the event that a student is absent from an after-school activity, the parents will receive an SMS on their mobile phones, regardless of whether the student was in attendance or absent from the morning program. Clubs that operate on Saturdays and Academies are exempt from this notification, as the faculty advisors in charge of them are responsible for coordinating these activities. Absences from the after-school program do not count in the absences from the morning program. SMS notification begins after the end of September, when the trial period has ended and the groups have been formed.

SCHOOL BUSES

After-School Program buses leave the school at 5:10 p.m. and there are six (6) bus routes. Please see the routes and stops here. Stops other than the ones specified may be made only along main roadways which each bus passes. Parents must inform their child in advance of the bus stop at which they should disembark, so that the child knows it well and can tell the driver. Parents must also be at the stop on time to receive their child. Parents can track the position and speed of the school bus in real time with the “Position recording system, via GPS.” Access instructions can be found here or contact the Transportation Office.

For students that make full, daily use of school buses (arrival-departure 100%) or use them only for their return (75%), there is no additional charge for the after-school buses. For all others, the annual fees for the after-school buses can be found here.

To make use of an after-school bus, please declare the bus route you wish to use on the electronic Registration Form. For any change in after-school bus route, please contact the After-School Program Secretary.

IMPORTANT NOTES

During the first week of the After-School Program, new students will gather at 3:30 p.m. outside the Dean’s Office, where their teachers/coaches will meet them and guide them to their classrooms or sports facilities.

Students must be in class on time and leave the campus immediately after the program ends.

Students must respect all areas of the campus and the personal belongings of their classmates.

On days when the School has scheduled trips or celebrations, parents will be notified in a timely manner via SMS or email as to whether After-School Activities will operate or not.

For an After-School Activity to operate, a minimum number of students must have registered for it. This number varies according to the activity.

After-School Activities are an extension of the Pierce morning program and, consequently, the Gymnasium/Lyceum/IB Internal Rules and Regulations of Operation, which Parents and Guardians have accepted upon registration of their child, are in effect. The same rules and regulations apply to the Athletics program, which is operated by the Deree College Athletic Club.

Students that have unpaid fees to the Athletic Club from the previous year will not be allowed to register until they have paid their fees.