Rules And Regulations For Operation Of Pierce After-School Programs And Deree Athletic Club
2023-2024 School Year – Aghia Paraskevi Campus
(b, c Gymnasium, Lyceum, IB)
After-School Programs begin at the end of the morning program (3:30 p.m.) and end at 5:00 p.m. Classes begin on Monday, September 25, 2023 and end on May 17, 2024. After-school athletics programs are operated by the Deree College Athletic Club.
Registration is completed electronically (Registration Form). Anyone who does not register in time may apply after the Program has begun operating, provided there are spaces available. There is a minimum number of entries for each sport.
Participation in Athletics Activities requires the submission of a Medical Certificate during the first week of the program. Please note that the Health Form that is submitted for the morning program does not fulfill the requirement for participation in these activities.
TUITION FEES & PAYMENT
The annual fees for after-school programs are available here.
Payment of the total amount is made online, using a credit or debit card, during the registration process in the mypierce application and is the condition for completing the registration.
Payment for After-School Educational Programs (e.g. IB DP Foundation Year) should be made to the Pierce account along with the payment for the morning program, according to the payment deadlines already in effect.
There is no charge for After-School Clubs and Academies.
DISCONTINUATION OF ATTENDANCE AT AFTER-SCHOOL ACTIVITY & REFUND POLICY
In the event of discontinuation of attendance in any after-school program, Parents must immediately declare this in writing to the After-School Program Secretary via email, including the student’s full name and code, the program that is being discontinued and the reason for the discontinuation.
In case of discontinuation of attendance from Sports Activity:
- within 15 (calendar) days from the start of the student’s participation in the activity, 80% of the tuition is refunded.
- 15 days after the student’s participation in the activity begins, no tuition is refunded or prorated.
There is a 50% discount on the second activity with the lower fee.
Amounts to be refunded are paid to the credit/debit card from which the payment was made.
If discontinuation of an Educational Program:
- within 15 (calendar) days from the start of the student’s participation in the program, 80% of the tuition is refunded.
- 15 days after the student’s participation in the program begins, no tuition is refunded or prorated.
CHANGE OF ACTIVITY / CHANGE OF DAY OF PARTICIPATION IN AN ACTIVITY
Anyone who wishes to make any change in an after-school activity must communicate via email with the After-School Program Secretary. Changes in sports activities may be made in the first two weeks, if there is availability in the new sports activity. In the event that there is a change (addition or subtraction) in the days of a student’s participation in an activity, the Parent must first notify [email protected]. The same policy is in effect in the event of a change in school bus or, generally, in mode of departure.
STUDENT DEPARTURE AT 5:00 p.m.
Students who have a permanent exit pass may leave the campus at 5:00 p.m. by showing this pass to the staff at the Main Gate of the College.
Students who have declared that they will be using an after-school bus on their after-school program registration form must board the specific bus they have declared. The after-school buses depart at 5:10 p.m.
Students who, in special circumstances, need to leave campus on their own and do not have a permanent exit pass must report to the After-School Program Secretary by 5:00 p.m. to get a temporary exit pass. In this case, there must have been a prior email from the Parent at [email protected].
NOTIFICATION OF ABSENCE BY SMS
In the event that a student is absent from an after-school activity, the parents will receive an SMS on their mobile phones, regardless of whether the student was in attendance or absent from the morning program. Clubs that operate on Saturdays and Academies are exempt from this notification, as the faculty advisors in charge of them are responsible for coordinating these activities. Absences from the after-school program do not count in the absences from the morning program. SMS notification begins when the groups have been formed.
After-School Program buses leave the school at 5:10 p.m. and there are six (6) bus routes. Please see the routes and stops here. Stops other than the ones specified may be made only along main roadways which each bus passes. Parents must inform their child in advance of the bus stop at which they should disembark, so that the child knows it well and can tell the driver. Parents must also be at the stop on time to receive their child. Parents can track the position and speed of the school bus in real time with the “Position recording system, via GPS.” Access instructions can be found here or contact the Transportation Office.
For students that make full, daily use of school buses (arrival-departure 100%) or use them only for their return (75%), there is no additional charge for the after-school buses. For all others, the annual fees for the after-school buses can be found here.
To make use of an after-school bus, please declare the bus route you wish to use on the electronic Registration Form. For any change in after-school bus route, please contact the After-School Program Secretary.
During the first week of the After-School Program, new students will gather at 3:30 p.m. outside the Dean’s Office, where their teachers/coaches will meet them and guide them to their classrooms or sports facilities.
Students must be in class on time and leave the campus immediately after the program ends.
Students must respect all areas of the campus and the personal belongings of their classmates.
On days when the School has scheduled trips or celebrations, parents will be notified in a timely manner via SMS or email as to whether After-School Activities will operate or not.
For an After-School Activity to operate, a minimum number of students must have registered for it. This number varies according to the activity.
After-School Activities are an extension of the Pierce morning program and, consequently, the Pierce Gymnasium / Lyceum / IB Regulations Handbook, which Parents and Guardians have accepted upon registration of their child, are in effect. The same rules and regulations apply to the Athletics program, which is operated by the Deree College Athletic Club.
Students that have unpaid fees to the Athletic Club from the previous year will not be allowed to register until they have paid their fees.